Data Security – paper documents, records and files | GDPR Regulation and Requirements

For the data that has been printed out e.g. emails, client files, reports, documents etc. one should make sure that:

  • Only appropriate staff have the ability to print items
  • Once printed that items are not left on the printer, but filed corrected
  • Any binder, folder is stowed in its designated filing cabinet and those can be locked and are access controlled
  • Any room which holds personal data files should be locked and access controlled
  • When disposing of personal data files, one should destroy it on the spot using a paper shredder or employ certified professional services to do so in a compliant manner.

Data Security for paper documents is an important component of GDPR regulation.

Check our GDPR Knowledge Base covering Data Security.