GDPR Compliant Email Footer Template

A standard footer message for your emails that references your privacy policy.

A core GDPR requirement is to proactively inform those you interact with about your privacy arrangements. You do so by documenting and publishing a privacy policy and to reference that policy in all your communications.
We advise to add a standard GDPR Compliant Email Footer message to your emails that reference your privacy policy.

Please find below a template you can adapt:

This email is sent to you by [your company name]. We may hold data about you. Please read our privacy policy [add hyperlink to your privacy policy] to learn how we handle data and what your rights are. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you are not the named addressee or an employee or agent responsible for delivering this message to the named addressee, you are hereby notified that you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this email in error we request you to notify us by reply e-mail and to delete all copies of the message.


We have simplified compliance with GDPR requirements for you.

Free GDPR privacy policy checker – check if your site is compliant

We encourage you to perform a quick and free GDPR compliance check of your privacy policy, simply paste in the link to your privacy policy web page here in our GDPR privacy policy checker.

Compliance software for the SME – GDPRWise App

Get access to our Privacy policy Generator and GDPR register using our GDPR compliance software.  Our software solution holds listings of processing activities in many industries. In a single click, the GDPRWise App can generate your privacy policy and GDPR register, based on the sector specific content we have set up in your online GDPRWise dossier. Validate and refine where specified, that is all that needs to be done.