GDPR Compliant Email Footer Template

A standard footer message for your emails that references your privacy policy.


  1. GDPR requires you to inform your customers in all your communication about your privacy policy and their GDPR rights.
  2. Email is a common way of conducting customer conversations. Thus, the same rules apply if those emails are hand crafted or automatically generated or sent by a software application.


Furthermore, irrespective of the email tool you use, you should also be able to set a standard email footer (email signature) that would be added to any outgoing email message. Consequently, that being so, go to your email application settings panel and add a signature. Equally, in case you are not sure how to do this, we suggest you contact your IT support or website builder for help.


As an example, you can use our GDPRWise email footer template.

(Obviously, replace the privacy policy link with your own privacy policy link)

This email is sent to you by GDPRWise BV. Generally, we may hold data about you. Therefore, please read our privacy policy to learn how we handle data and what your rights are. Consequently, this email and any files transmitted with it, are confidential and intended solely for the use of the individual or entity to whom they are addressed. Moreover, if you are not the named addressee, or an employee, or agent, responsible for delivering this message to the named addressee, you are hereby notified that you are not authorised to read, print, retain, copy or disseminate this message or any part of it. Overall, if you have received this email in error, we request you to notify us by reply e-mail, and to delete all copies of the message.


Compliance software for the SME – GDPRWise App

Over and above, we have simplified compliance with GDPR requirements for you.

Furthermore, get access to our Privacy Policy Generator and GDPR Register, using our GDPR compliance software. Specifically, our software solution holds listings of processing activities in many industries. Therefore, in a single click, the GDPRWise App can generate your privacy policy and GDPR register. This is based on the sector specific content we have set up in your online GDPRWise dossier. Validate and refine where specified, that is all that needs to be done.

Also, we encourage you to perform a quick and free GDPR compliance check of your privacy policy. Simply paste in the link to your privacy policy web page here in our GDPR privacy policy checker.