How does the Staff Privacy Policy Checker work?
Upload your policy as a PDF, that is all. We extract the text from the document, replace email addresses and phone numbers with pseudonyms, and then grade the policy against 12 GDPR checks. For each check you get a verdict, a short explanation and verbatim quotes from your own text as evidence. The full report is usually on your screen within two minutes.
What do we check?
The 12 checks cover the core of a staff privacy policy: controller and scope, categories of personal data, processing purposes, legal basis per purpose, special categories such as health data, recipients and processors, transfers outside the EEA, retention periods, employee rights, security measures, readability, and whether the document is a finished, internally consistent policy rather than an unfilled template.
- check_circle Controller and scope
- check_circle Categories of personal data
- check_circle Processing purposes
- check_circle Legal bases
- check_circle Special categories of data
- check_circle Recipients and processors
- check_circle Transfers outside the EEA
- check_circle Retention periods
- check_circle Employee rights
- check_circle Security and contact point
- check_circle Clarity and readability
- check_circle Finished and consistent document
Why it matters
A privacy policy for your website is a given; the privacy policy for your staff is often forgotten. Yet every employer processes sensitive employee data: salaries, evaluations, absence records, sometimes health data. Regulators expect you to inform your employees just as properly as your customers. This checker shows you in half a minute where your policy stands strong and where the gaps are.
FAQ
Is the Staff Privacy Policy Checker free?
Yes, completely free and without an account. Upload your PDF and you get the full report with all 12 checks right away.
What happens to my document?
The PDF file itself is not stored. We extract the text, replace email addresses and phone numbers with pseudonyms before the analysis starts, and keep only the graded report. Because of this, quotes in your report may show pseudonyms instead of the original email addresses or phone numbers.
What does the overall verdict mean?
No issues at all: pass. Warnings but no fundamental gaps: pass with warnings. If a core check fails, such as legal bases or employee rights, the verdict is fail. It remains an automated assessment, not legal advice.
What if my policy fails?
GDPRWise automatically generates a complete staff privacy policy based on your actual situation. The document every employer needs and no other tool generates.